Equine and large animal practice doesn't happen in a neat consulting room with a computer on the desk. You're in a paddock doing a lameness workup. You're in a crush running pregnancy testing on fifty head of cattle. You're in a stable at 2am with a colicking horse. The last thing you want to think about is typing notes.

That's the reality for most equine and large animal vets — the documentation has to happen later, somewhere else, from memory. And when you've driven 200km between four farms, the details blur together fast.

An AI scribe needs to work where you work: in the field, offline, on your phone, without getting in the way.

The Problem: Mobile Practice, Stationary Paperwork

Equine and large animal vets face a documentation challenge that's fundamentally different from clinic-based practice. The notes can't happen at a desk between patients because there is no desk.

Most equine vets handle this one of three ways:

1. Scribble in the truck, type later — jotted notes on a pad or phone that get typed up at home in the evening
2. Voice memos — record yourself summarising the visit, then transcribe manually later
3. Wing it — trust your memory and write abbreviated notes that miss half the detail

All three mean the same thing: you're spending your evenings doing admin instead of recovering from a physically demanding day in the field. And the notes are never as thorough as they'd be if you wrote them immediately.

"Note taking has always been one of my lowest priorities... And now, they actually get done." — Dr Will Gartrell, Frankston Heights Veterinary Centre

The numbers are similar to clinic practice — ~10 minutes per set of notes — but the context makes it worse. A clinic vet can write notes between appointments. An equine vet is driving to the next property.

How Whippet Notes Works in the Field

Whippet Notes runs on your phone. You hit record at the start of a consult, talk through what you're doing as you normally would, and stop recording when you're done. The AI generates complete clinical notes automatically.

Here's why that works for equine and large animal practice specifically.

Background Recording — Your Phone Stays in Your Pocket

You don't need to hold your phone or keep the app on screen. Whippet Notes records in the background, so you can lock your phone, open another app, take a call, or just put it in your jacket pocket.

This matters when you're:

• Palpating a horse and need both hands free
• Moving between animals in a yard
• Doing a procedure that requires your full attention
• Working in weather conditions where you don't want your phone out

Start recording, pocket your phone, do the consult. The app captures everything.

No WiFi Needed During the Consult

Recording happens entirely on-device. The audio file is stored locally on your phone and uploads when you're back in range — whether that's mobile data on the drive home or WiFi at the clinic.

No internet connection during the consult? No problem. The recording saves locally and processes as soon as connectivity returns. You can record all day across multiple properties and upload everything in one batch.

This is critical for rural and remote practice where mobile coverage is patchy at best.

No Duration Limit

Some consults are quick — a vaccination check on a competition horse, a brief wound recheck. Others take an hour or more — a full pre-purchase examination, a colic workup with serial gut sounds and nasogastric intubation, a herd fertility session.

Whippet Notes has no recording time limit. Record for 5 minutes or 90 minutes — the AI processes it the same way. You don't need to worry about hitting a cap mid-procedure or splitting a complex consult across multiple recordings.

Works Across Consult Types

Equine and large animal practice covers enormous variety:

• Lameness workups — flexion tests, nerve blocks, imaging findings, grading
• Colic — serial examinations, pain scoring, gut sounds, nasogastric reflux, treatment decisions
• Pre-purchase examinations — systematic five-stage exam, vetting certificates, imaging findings
• Dental floats — sedation protocols, dental charting, findings per arcade
• Reproduction — rectal palpation findings, ultrasound observations, breeding soundness evaluations
• Herd health — pregnancy testing runs, vaccination programs, body condition scoring across groups
• Emergency procedures — wound repair, splinting, field surgery

The multi-model AI pipeline classifies each consult by complexity and extracts the relevant clinical information accordingly. A quick vaccination gets a concise note. A complex colic workup gets the detail it deserves.

Custom Templates for Equine Practice

The same way small animal practices use different templates for vaccinations, sick visits, and surgeries — equine and large animal vets can set up templates for their specific consult types.

A lameness template might structure notes as:

• History: Duration, limb(s) affected, performance changes, previous treatments
• Examination: Gait assessment at walk and trot (straight lines and circles), flexion test results per limb, hoof tester findings
• Diagnostics: Nerve blocks performed and response, imaging findings
• Assessment: Lameness grade, suspected diagnosis
• Plan: Treatment protocol, rest/rehabilitation plan, recheck schedule

A pre-purchase template captures the full five-stage examination with structured sections for each stage, findings per body system, and a summary suitable for the buyer's records.

Templates are fully customisable in the web dashboard. Set them up once, and every consult of that type gets the right structure automatically.

"This app is revolutionising my life, so easy to use to capture details." — Dr Alison McKendrick, Glencoe Veterinary Services

Four Outputs From Every Consult

Every recording generates four outputs:

1. Clinical notes — structured according to your template, ready for the patient record
2. Patient summary — quick-reference overview for follow-up visits or handover to another vet
3. Client letter — plain-language summary you can email to the horse owner or farm manager
4. Billable items — everything captured from the consult so nothing slips through

The client letter is particularly useful in equine practice. Owners and trainers expect written communication — a summary of what was found, what was done, and what needs to happen next. Instead of typing that separately, it's generated automatically from the same consult recording.

The billable items output catches charges you might forget to invoice for when you're doing the paperwork hours later — that wound flush you did at the second property, the extra sedation top-up during the dental, the anti-inflammatory you dispensed.

PMS Integration

If you're running a clinic alongside your ambulatory work and use Covetrus Ascend or RxWorks, Whippet Notes syncs notes directly into the patient record. Select the appointment before or during recording, and the finished notes appear in your PMS without copy-pasting.

Integration is included free on all plans — no extra cost.

For equine vets working solo or across multiple practices, notes are also accessible through the Whippet Notes web dashboard and mobile app for easy export and record-keeping.

What a Day in the Field Looks Like

Here's a typical ambulatory day with Whippet Notes:

Time	Visit	What happens
8:00	Stud farm — 3 mares for pregnancy scanning	Record each mare's scan. Notes generated per animal with ultrasound findings and breeding recommendations.
10:00	Sport horse — lameness recheck	Record the flexion tests, trot-up, and discussion with the trainer. Structured lameness notes with comparison to previous visit.
11:30	Cattle property — pre-export health certificates	Record findings per animal. Notes batch-processed once back in mobile range.
14:00	Private horse — dental float	Talk through sedation, dental findings, and any extractions. Full procedural note generated.
16:00	Emergency — wire wound on yearling	Record assessment, wound management, and treatment plan. Notes include medications dispensed and recheck schedule.

By the time you get home, every visit is documented. No evening spent at the computer catching up. No details lost from that 8am scan because you saw four more properties afterwards.

"Whippet Notes allows me to focus on my patient and client, knowing the details of our conversation are locked away." — Dr Alana Dowdell, Pets And Their People

Medication Correction for Equine Drugs

Equine pharmacology has its own vocabulary — phenylbutazone, detomidine, omeprazole, altrenogest. The medication correction pipeline validates drug names and dosage formatting against a veterinary database, catching transcription errors before they make it into the clinical record.

When you're dictating "Give bute at 2.2 mgs per kg twice daily for five days" while standing in a paddock with road noise and wind, the AI needs to get it right. The correction step ensures "bute" maps to phenylbutazone with correct dosing format.

Try It on Your Next Farm Visit

Whippet Notes offers 10 free consults every month — forever, no credit card required. Take it on your next ambulatory day. Record a lameness workup, a dental, and a herd health visit. See how the notes compare to what you'd write yourself at the end of the day.

Most vets are set up and recording their first consult within 5 minutes.

Start your free trial →