Mixed practice means doing a cat dental at 9am, a cattle pregnancy test run at 11, a puppy vaccination after lunch, and a horse lameness workup at 4pm. Every consult needs different notes, different structure, different detail — and you're switching between them all day.

That variety is what makes mixed practice rewarding. It's also what makes the admin brutal. You can't use a single note template for everything. You can't write notes between consults when you're driving 40km to the next farm. And by the time you sit down at the end of the day, the morning's consults are a blur.

An AI scribe for mixed practice needs to handle all of it — clinic consults and field visits, small animal and large, quick vaccinations and hour-long workups — without missing a beat when you switch between them.

The Problem: Maximum Variety, Maximum Admin

Mixed practice vets see the full range. In a single day you might do:

• Small animal consults in the clinic (vaccinations, sick visits, dentals, surgery)
• Equine visits on properties (lameness, dental floats, pre-purchase exams)
• Production animal work (herd health, pregnancy testing, calvings)
• Emergency calls across any species

Each consult type demands a different note structure. A puppy vaccination needs a full physical exam, parasite prevention status, and vaccination schedule. A colic workup needs serial gut sounds, pain scoring, nasogastric reflux findings, and treatment decisions. A cattle preg test run needs per-animal findings across a mob.

At ~10 minutes per consult and 15–25 patients a day, mixed practice vets lose 2.5 to 4+ hours daily to notes — often spread across evenings and weekends because the field visits didn't leave time during the day.

"Note taking has always been one of my lowest priorities... And now, they actually get done." — Dr Will Gartrell, Frankston Heights Veterinary Centre

How Whippet Notes Handles Mixed Practice

Whippet Notes records your consultation — the history, the exam, the discussion — and generates complete clinical notes automatically. The same app works whether you're in a consulting room or standing in a paddock.

Here's what makes it work for the unique demands of mixed practice.

Custom Templates for Every Consult Type

The core of Whippet Notes for mixed practice is the custom template system. Rather than forcing every consult through a generic format, you set up templates for each type of work you do:

Clinic templates: - Vaccination consult (structured PE, parasite prevention, vaccination plan) - Sick animal SOAP (history, exam, differentials, treatment plan) - Dental procedure (anaesthetic record, dental charting, extractions) - Surgical report (anaesthetic protocol, technique, recovery)

Field templates: - Equine lameness (gait assessment, flexion tests, nerve blocks, imaging) - Pre-purchase examination (five-stage exam, system findings, buyer summary) - Herd health (per-animal findings, mob summaries, recommendations) - Emergency/field surgery (assessment, procedure, medications, follow-up)

When you start a recording, the app uses the right template for that consult. Your cat dental notes look like dental notes. Your equine lameness notes look like lameness notes. Each template tells the AI exactly what to extract and how to structure it — so the output matches what you'd write yourself, just without the typing.

Templates are fully customisable. If your practice uses a specific exam checklist for small animals and a different format for equine work, both live in the same app, ready when you need them.

For details on SOAP formatting, see our Veterinary SOAP Notes: Complete Guide.

Clinic to Field and Back Again

Mixed practice means moving between environments constantly. Whippet Notes works in both:

In the clinic — record consults back-to-back between patients. Notes generate in ~60 seconds while you're seeing the next patient. If you're on Ascend or RxWorks, notes sync straight into the PMS record.

In the field — background recording means your phone stays in your pocket while you palpate a horse or work a crush. Audio stores locally on-device, no WiFi required during the consult. Notes process when connectivity returns — on the drive home or back at the clinic.

No duration limit — a 5-minute vaccination gets the same treatment as a 90-minute pre-purchase exam. No caps to worry about, no splitting complex field consults across multiple recordings.

This matters for mixed practice specifically because your day is unpredictable. You might do four quick clinic consults, then spend the afternoon on a single complex equine case. The tool needs to flex with you.

"Whippet Notes allows me to focus on my patient and client, knowing the details of our conversation are locked away." — Dr Alana Dowdell, Pets And Their People

Medication Correction Across Species

Mixed practice means prescribing across pharmacological worlds in the same day — meloxicam for a dog, phenylbutazone for a horse, tulathromycin for cattle. The medication correction pipeline validates drug names and dosage formatting against a veterinary database, catching transcription errors regardless of species.

When you're dictating "Give bute at 2.2 mgs per kg twice daily" in a noisy paddock, then prescribing "Metacam 0.1 mL per kg" for a cat an hour later, accuracy matters. The correction step handles both.

Four Outputs From Every Consult

Every recording — clinic or field, small animal or large — generates four outputs:

1. Clinical notes — structured according to the template for that consult type
2. Patient summary — quick-reference overview for follow-up visits or handover
3. Client letter — plain-language summary for the owner (particularly useful for equine clients and farm managers who expect written communication)
4. Billable items — captures everything done so charges don't slip through

The billable items output is especially valuable for mixed practice. When you're doing field visits, it's easy to forget to invoice for that wound flush, the extra sedation top-up, or the anti-inflammatory you dispensed from the truck. Whippet Notes catches these from the conversation.

"Whippet Notes has helped me save a lot of admin time by writing detailed medical notes for me." — Dr David Clifford, Rathmines Veterinary Hospital

What a Mixed Practice Day Looks Like

Here's a typical day with Whippet Notes handling the notes across species and settings:

Eight consults across three species in two settings. All documented by the time you get home. No evening catch-up session. No forgotten details from the cattle run seven hours earlier.

"This app is revolutionising my life, so easy to use to capture details." — Dr Alison McKendrick, Glencoe Veterinary Services

PMS Integration Included Free

If your practice uses Covetrus Ascend or RxWorks, clinic-based consults sync directly into the patient record. Select the appointment before recording, and finished notes appear in the PMS without copy-pasting.

For field visits where you're away from the PMS, notes are accessible through the web dashboard and mobile app for easy export.

Integration is included free on all plans — no extra monthly fee. See how costs compare across tools in our AI Veterinary Scribe Pricing Comparison.

Try It Across Your Practice

Whippet Notes offers 10 free consults every month — forever, no credit card required. Use them across a mixed day: record a clinic vaccination, a sick dog, and a field visit. See how the templates and notes handle each one.

Most vets are set up and recording their first consult within 5 minutes.

Start your free trial →