Use Cases
Feb 22, 2026
AI Scribe for Small Animal Veterinary Practice
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Small animal practice is the bread and butter of veterinary medicine — and the most diverse. In a single morning you might do a puppy vaccination, a vomiting dog workup, a dental scale and polish, and a routine castration. Each consult needs different notes, different detail, different structure.
That variety is exactly what makes note-writing such a time sink. You can't use the same template for a dental as you do for a sick visit. Details get lost between patients. And by the time you sit down to write up that complicated GI case from 10am, you've already seen six more animals.
An AI scribe built for small animal practice needs to handle all of it — not just a generic note from every consult, but the right note for each consult type.
Most small animal vets see 15–25 patients a day. At ~10 minutes per set of notes, that's 2.5 to 4+ hours of admin daily. And unlike a specialist who writes the same type of note all day, GP vets switch between completely different consult types every 15–20 minutes.
A vaccination consult needs vitals, a full physical exam, parasite prevention status, and a vaccination plan. A sick animal visit needs a detailed history, clinical signs progression, differential diagnoses, and a treatment plan. A dental needs anaesthetic details, dental charting, extraction notes, and recovery observations.
Most vets handle this by typing notes from memory at the end of the day, or dictating fragments between consults and hoping they capture enough detail.
"Note taking has always been one of my lowest priorities... And now, they actually get done." — Dr Will Gartrell, Frankston Heights Veterinary Centre
Whippet Notes records your entire consultation — the history-taking, the exam, the discussion with the owner — and generates complete clinical notes automatically. You hit record on your phone, do the consult as normal, and the notes write themselves.
Here's what that looks like across the consult types you see every day.
Vaccination visits are high-volume and detail-heavy. You need to document the full physical exam, vaccination history, parasite preventatives, microchip status, body condition score, and the vaccination itself — including which product, route, and what's due next.
Whippet Notes captures all of this from your conversation. When you ask the owner about flea and tick prevention, mention the heart rate during your exam, or discuss when the next booster is due — it all goes into the note.
With a vaccination-specific template, the output includes structured sections for:
No more filling in exam checklists manually. Talk through the exam out loud, and the note fills itself.
Sick consults are where notes matter most — and where they're hardest to write. The history is often complex (multiple symptoms, progression over days or weeks, previous treatments that didn't work). The exam findings need to be thorough. And the assessment ties it all together with differentials and a diagnostic plan.
Whippet Notes excels here because its multi-model AI pipeline doesn't just transcribe what you say — it extracts and organises clinical information into the right structure.
Using a SOAP-formatted template, a sick animal consult generates:
The medication correction pipeline catches drug name errors and dosage formatting — critical when you're prescribing multiple medications and the notes go straight into the patient record.
"Whippet Notes allows me to focus on my patient and client, knowing the details of our conversation are locked away." — Dr Alana Dowdell, Pets And Their People
For a deeper dive on SOAP format, see our Veterinary SOAP Notes: Complete Guide.
Dental notes are uniquely detailed. You need anaesthetic records (premed, induction, maintenance, IV fluids), radiographic findings, a tooth-by-tooth account of what was cleaned, what was extracted, and how each extraction was performed — plus recovery and take-home medications.
Rather than typing all of this while standing at the dental table or trying to remember it afterwards, you talk through the procedure as you go. Whippet Notes captures:
For practices that do 3–5 dentals a week, this alone saves hours of typing.
Surgical reports follow a predictable structure, but the details vary with every patient. Castrations, speys, lump removals, wound repairs — each needs accurate documentation of anaesthetic protocol, surgical technique, and recovery.
Whippet Notes handles surgical reporting with templates tailored to procedure type. A routine castration captures everything from premed through to discharge:
The AI adapts to what it hears. If you mention a complication or a variation from standard technique, it captures that too — you're not locked into a rigid template that ignores what actually happened.
The reason Whippet Notes handles this variety is custom templates. Rather than forcing every consult through the same generic format, you set up templates for each consult type — vaccination, sick visit, dental, surgery, wellness check, whatever your practice needs.
When you start a recording, the app uses the right template automatically. Your vaccination notes look like vaccination notes. Your surgical reports look like surgical reports. Each template tells the AI exactly what to extract and how to structure it.
Templates are fully customisable per practice. If your clinic uses a specific exam checklist format, or you want medications listed a certain way, or you need nurse initials recorded at the end of surgical reports — the template handles it.
You can test templates in the web dashboard before using them in live consults, and update them any time as your workflow evolves.
Unlike basic dictation tools that give you a transcript, Whippet Notes generates four outputs from each consult:
The billable items feature is particularly valuable for busy small animal practices. When you're seeing 20+ patients a day, it's easy to forget to charge for a nail trim during a dental, or an ear flush during a sick visit. Whippet Notes catches these from the conversation and lists them out.
If you're using Covetrus Ascend or RxWorks, Whippet Notes syncs notes directly into the patient record. Select the appointment before or during the consult, and the finished notes appear in your PMS without any copy-pasting.
Integration is included free on all plans — no extra monthly fee.
"Even with a co-consulting model utilising nurses there was always a delay in Veterinarian completion of notes. Whippet Notes allows us to do this." — Dr Yasmin Flohr, Chamberlain Road Veterinary Clinic
Here's what a typical morning looks like with Whippet Notes:
| Time | Consult | What happens |
|---|---|---|
| 9:00 | Puppy vaccination | Hit record. Do the exam, discuss parasite prevention, vaccinate. Stop recording. Notes generated in ~60 seconds. |
| 9:20 | Vomiting dog | Record the history, examine, discuss differentials with the owner, prescribe treatment. Notes in SOAP format, medications corrected. |
| 9:45 | Dental | Talk through the procedure as you work. Full anaesthetic record + extraction details generated. |
| 10:30 | Cat castration | Narrate the procedure. Surgical report with species-appropriate technique documentation. |
| 10:45 | Skin consult | Record the history and exam. Differentials, diagnostics ordered, and treatment plan all captured. |
By 11am, five consults are fully documented. No notes to catch up on at lunch. No staying late to type up the dental. No forgotten details from the vomiting dog three hours ago.
That's roughly 50 minutes of admin time eliminated from just one morning.
"This app is revolutionising my life, so easy to use to capture details." — Dr Alison McKendrick, Glencoe Veterinary Services
Whippet Notes offers 10 free consults every month — forever, no credit card required. Record a vaccination, a sick visit, and a dental. See how the notes compare to what you'd write yourself.
Most vets are set up and recording their first consult within 5 minutes.
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